This EOS Worldwide California Applicant Privacy Notice (this “Applicant Notice”) describes the personal information EOS Worldwide, LLC, a Michigan limited liability company and its applicable EOS affiliated entities (“EOS Worldwide”, “we”, “us”, “our’) collect when you apply for a position with us, how we use it, with whom we share it, how long we retain it, and your choices in connection with this. This Applicant Notice does not apply to third party sites or services outside of EOS Worldwide’s application process.
This Applicant Notice applies only to applicants who are residents of California and any terms not otherwise defined in this Applicant Notice are defined in the same manner set forth in the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA).
This Applicant Notice may change from time to time, so please check the policy periodically for updates.
COLLECTION AND USE OF YOUR PERSONAL INFORMATION
Personal Information is any information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, to you.
We may collect, store, or process several types of information from our California applicants including the following information:
by which you may be personally identified, such as name, postal address, email address, telephone number, visual information (e.g., photograph, if provided), or other identifiers by which you may be contacted online or offline (“personal identifiers”);
that is about you but individually does not identify you, such as date of birth, gender, and marital status (“other personal information”);
that is considered sensitive information, such as Social Security or other state identification number; geolocation; racial or ethnic origin, religious or philosophical beliefs, or union membership (“sensitive personal identifiers”);
that is about your professional history or experiences, such as your resume, cover letter, educational history, employment history, professional affiliations, role or title, company information and specialized certifications (“professional or employment-related information”); and
about your internet or other electronic network activity, such as IP address, location information based on the IP address, Internet connection, date and time of the server request, device and browser data, time zone, specific browser or app function, access status, amount of data transferred, log data, operating system used, and its interface (e.g., Android or IOS), language, version of the operating system, device identifiers, and other usage details (“internet or other electronic network activity information”).
When you apply for a position at EOS Worldwide, we collect or receive personal information at various stages in the application process as described below:
Complete an application: When you apply for a position with EOS Worldwide, we may collect from you your personal identifiers, your other personal information, your sensitive personal identifiers, and your professional or employment-related information. We use this personal information to review your background and skills, determine your qualifications for the role you are applying for, and to confirm information related to your education. For equal employment and affirmative action purposes, you may also have the option to provide us with your protected classification information (i.e., gender, race, ethnicity, veteran status, and disability status) some of which is sensitive information. We may use this protected classification information for government reporting purposes, to comply with legal requirements related to hiring practices (for example, to create a record of the applicant’s process and confirm that our hiring practices are legal in the event of there is a question from the United States Equal Employment Opportunity Commission (EEOC) or the California Department of Labor), to analyze requested disability accommodations as applicable, and to maintain a record of things like accommodations we provided to address your needs.
Participate in an interview: We may conduct interviews in-person, telephonically or through video conferencing software (e.g., Zoom™). If you participate in an interview with EOS Worldwide, we may collect from you certain personal identifiers, other personal information and internet or other electronic network activity information. If we record a call or video, you will be informed before the call or video interview begins. For in-person interviews, we may also collect video recordings via CCTV systems on our premises. We use this information to conduct the interview, verify your identity, and to ensure the security of EOS Worldwide personnel and guests.
Information from references: When you provide references with your application, we may receive from your references your professional or employment-related information. We will use this information and make inferences from them, such as their thoughts on your behavior, intelligence, abilities, and aptitudes. An inference is essentially a characteristic deduced about an applicant that is based on other information collected. We use this personal information to assess your suitability for the position for which you have applied.
Responses to role-based aptitude and skills test: If you complete a role-based aptitude, skills, or personal assessment as part of our hiring process, we may collect the responses you provided from our third-party test administrator. We use your responses to draw inferences about your characteristics, intelligence, abilities, and aptitudes so that we can match you with jobs and determine your suitability for specific role(s). For example, EOS Worldwide receives information from your Kolbe™ assessment regarding how you may approach things at work (called your method of operation). We may use these results as one factor in a multifactor process of evaluating your potential employment.
LinkedIn. EOS Worldwide utilizes LinkedIn to recruit applicants for potential positions. We may collect from LinkedIn your personal identifiers, certain other personal information, your professional or employment-related information and any other information you provide on your LinkedIn profile page. We use this information to communicate with you about prospective job opportunities, to review your background and skills, determine your qualifications for the role you are applying to, and to confirm information related to your education.
Outside Recruiters. We utilize outside recruiting companies to help us find potential candidates for open positions within EOS Worldwide. We may collect from them your personal identifiers, your other personal information, your professional or employment-related information and any other information you provided to the recruiter that they may share with us. We may use this information to communicate with you about prospective job opportunities, to review your background and skills, determine your qualifications for the role you to which you are applying, and to confirm information related to your education.
If you get to the stage of the application process where a conditional offer is extended, we collect or receive the following personal information as described below:
Conduct a Background Check. If you get to the stage of the application process where a background check is necessary, our third-party background check provider will collect directly from you your personal identifiers, your other personal information, and your sensitive personal identifiers. EOS Worldwide receives a report from our third-party provider with the information they collected from their search performed according to local and state laws. Such information could include your personal identifiers, your other personal information, your sensitive personal identifiers, your professional or employment-related information and if it exists, your criminal history (e.g., police reports, criminal records).
Credit Check: If you apply for a role that requires us to complete a credit check, then if you get to the stage of the application process where we perform the credit check, our third-party credit check provider will collect directly from you your personal identifiers your other personal information, and your sensitive personal identifiers. EOS Worldwide receives a report from our third-party provider with the information they collected from their search performed according to local and state laws. Such information could include your personal identifiers, your other personal information, your sensitive personal identifiers, and your credit history. We use this information according to applicable local and state laws to verify your information, to comply with our internal policies, and to comply with regulatory requirements.
To the extent that you accept our offer for employment, then as part of your onboarding process, we will collect or receive and maintain your personal information as an employee of EOS Worldwide, including personal identifiers, other personal information, sensitive personal identifiers, professional or employment-related information and bank account information for payroll and expense reimbursement purposes.
INFORMATION SHARING
General Sharing:
EOS Worldwide may share applicant personal information in the following instances:
Within EOS Worldwide: We may share applicant personal information among our hiring decision-makers, affiliates, and other employees involved in the hiring process (i.e., human resources department, senior management, and other managers) for the legitimate business purposes of assessing applications and making hiring decisions.
For legal purposes: We may share applicant personal information with third parties, such as legal advisors, law enforcement agencies, or governmental/regulatory bodies in order to protect our legal interests and other rights, protect against fraud or other illegal activities, for risk management purposes, and to comply with legal obligations.
With Other Third Parties. We may need to disclose your personal information to third parties, such as legal advisors, law enforcement agencies, or governmental/regulatory bodies in order to comply with any court order, law, or legal process, including to respond to any government or regulatory request, to enforce or protect our legal interests and other rights under our agreements or otherwise, to protect against fraud or other illegal activities, prevent harm, for risk management purposes, and to comply with our legal obligations. This may include exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
In the Event of a Corporate Reorganization. In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganization, merger, acquisition, sale, joint venture, assignment, consolidation, transfer, change of control, or other disposition of all or any portion of our business, assets or stock, we would share personal information with third parties, including the buyer or target (and their agents and advisors) for the purpose of both facilitating and completing the transaction and for the buyer’s operation of our businesses as a going concern following the completion of the transaction in which personal information held by us about our employees and job applicants is among the assets transferred. We would also share personal information with third parties if we undergo bankruptcy or liquidation, in the course of such proceedings.
Sharing in the Preceding Twelve (12) Months
For Business Purposes. In the preceding twelve (12) months, EOS Worldwide has disclosed the following categories of applicant personal information for a business purpose to the following categories of third parties:
With service providers: In the preceding twelve (12) months, EOS Worldwide has shared applicant personal identifiers, sensitive personal identifiers, and professional or employment-related information with service providers that assist us with application processes. These service providers include our background check providers, cloud storage providers, recruitment providers, talent acquisition providers, and IT support providers.
With government entities. In the preceding twelve (12) months, EOS Worldwide has shared applicant personal identifiers, sensitive personal identifiers, and professional or employment-related information with government entities to comply with federal, state, and local laws.
For Sale. EOS Worldwide does not sell the personal information of applicants.
YOUR RIGHTS
The California Privacy Protection Act (CPPA) and the California Privacy Rights Act (CPRA) (collectively “CCPA/CPRA”) entitle California residents to certain rights (subject to exceptions). To the extent the CCPA/CPRA applies to our processing of your personal information, you are entitled to the following rights:
Right to Access/Know. You have the right to request what personal information we have collected, used, disclosed, shared and/or sold about you. As a reminder, however, EOS Worldwide does not sell personal information of applicants. Once we receive your request, confirm your identity, and confirm that no exceptions apply under applicable law, we will provide you with the requested information. You may only submit an access request twice within a twelve-month period. See below to learn how to exercise this right.
Right to Deletion. You have the right to request the deletion of your personal information that we collect from you, subject to certain exceptions, including but not limited to, to comply with federal and state labor laws, federal and state health laws, and the Department of Transportation requirements. Once we receive your request to delete, confirm your identity, and confirm that no exceptions apply under applicable law, we will delete (and direct any service providers or third parties, who we have shared your personal information to, to delete) your personal information, unless an exception applies under applicable law.
Right to Opt-Out of Sale/Sharing. You have the right to opt-out of the sale or sharing, as defined under the CCPA/CPRA, of your personal information to third parties. Again, however, EOS Worldwide does not sell personal information of applicants, nor does EOS Worldwide use cookies or similar tracking technologies for its application process. Further, EOS Worldwide does not have actual knowledge that it sells or shares personal information of individuals under the age of sixteen (16) years.
Right of Non-Discrimination. You have the right not receive discriminatory treatment for exercising your rights to access, delete, opt-out, correct, or limit use of sensitive personal information (as defined below) under the CCPA/CPRA.
Right to correct. You have the right to correct inaccurate personal information that we maintain about you.
Right to limit use of sensitive personal information. Sensitive personal information is defined under the CPRA as personal information that reveals (a) consumer’s Social Security or other state identification number; (b) a consumer’s account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account; (c) consumer’s geolocation; (d) consumer’s racial or ethnic origin, religious or philosophical beliefs, or union membership; (e) the contents of a consumer’s mail, email, or text messages, unless the business is the intended recipient of the communication; and (f) consumer’s genetic data. Examples include, but are not limited to, driver’s license number, biometric information, and precise geolocation. EOS Worldwide does not use sensitive personal information collected from our applicants for any other purpose than what was originally intended. If EOS Worldwide was using your sensitive personal information in a manner inconsistent with the original purpose of collection, you would have the right to limit how we use and disclose your sensitive personal information to only what is necessary to perform specific business purposes for which it was collected or what is reasonably expected by the average applicant.
To exercise your right to access, correct, or delete your personal information, you may submit a request by emailing us at [email protected] or by contacting us toll-free at 877-367-1877. For requests submitted, you must provide us with sufficient information that allows us to reasonably verify your identity, as well as the right you are exercising. This information includes your name, email address, physical address, and please indicate the nature of your relationship with EOS Worldwide (i.e., job applicant). For email submissions, please write, “California Applicant Privacy Request,” in the subject of the email. The information you provide allows us to reasonably verify you are the person about whom we collected the personal information and describe your request with sufficient detail to allow us to properly evaluate and respond to it. In doing so, we will take steps to verify your request by matching information provided by you with the information we have in our records. If we are not able to verify your identity for access and deletion requests with the information provided, we may ask you for additional pieces of information. Only you, or a person that you authorize to act on your behalf may make a request related to your personal information. If you are an authorized agent making a request on behalf of another individual, you must provide us with signed documentation that you are authorized to act on behalf of that individual. Please send the proper authorization to the following email address, [email protected], subject line: “California Privacy Request: Authorized Agent Information.” EOS Worldwide does not use third party analytical cookies. Therefore, you do not need to exercise your right to opt-out of the sale or sharing of your personal information through cookies or other trackers.
DO NOT TRACK
We do not respond to Do Not Track (DNT) requests. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.
INFORMATION SECURITY
We implement and maintain reasonable security measures, such as access controls and encryption, to protect the personal information that we collect and maintain from accidental loss, unauthorized access, destruction, use, modification, or disclosure. All information you provide to us is stored on our secure servers behind firewalls.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our EOS Web Properties or through any third-party sites. No security measure or modality of data transmission is 100% secure, and we are unable to guarantee the absolute security of the personal information we or any third-parties have collected from you.
Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our EOS Web Properties or through any third-party sites.
DATA RETENTION
We may retain your personal information for as long as necessary to fulfill the purposes for which the information was collected. We may also maintain retain some of your personal information for trust and safety purposes or to defend against a legal claim. If you request to delete your data, barring any exceptions, we will delete your data within thirty (30) days of request by a former applicant.
PERSONAL INFORMATION OF INDIVIDUALS UNDER THE AGE OF SIXTEEN (16)
EOS Worldwide’s application process is not intended for use by individuals under the age of sixteen (16). If we learn that we have collected or received personal information from individuals under the age of sixteen (16), we will delete the personal information. If you believe we have any personal information about individuals under the age of sixteen (16), please contact us.
CHANGES TO THIS PRIVACY NOTICE
This Applicant Notice is subject to change at any time. Changes to this Applicant Notice will be posted on this page and will indicate the date the changes go into effect. If we make any changes that materially affect your privacy rights, we will announce those changes by posting on this page and, if legally required, we will obtain your consent.
CONTACT US
For questions on this Applicant Notice or the protection of your personal information and privacy rights, please contact us by email at [email protected] or by telephone at 877-367-1877.